Archived content on December 19th 2022

Incorporated Research Institutions for Seismology

Home
About Iris
Account Codes

IRIS Accounting Codes

General Ledger Account Code

XX - XXX - XXX

Chart of Accounts

1X - XXX - XXX Asset Accounts
2X - XXX - XXX Liability Accounts
3X - XXX - XXX Equity Accounts
4X - XXX - XXX Revenue Accounts

Expenses

Direct Expenses are directly attributable to the project or activity under an award.

They must be

allocable (direct benefit)
allowable (per the award terms and federal cost principles)
reasonable and necessary
consistently treated

Program (Direct Project) Expenses

50 - 5XX - XXX

Award / Project Codes

Depending on the type and complexity of the award, the accounting code for a project will fall under one of the following structures.

4-Segment Structure

Multi-year award
Multiple programs and tasks

Award Code	Budget Yr + Month	Roll-up Level	Budget/Task
XXXXXX	.YXXX	.XXX	.XXX
Example:
101005	.Y210	.5XX	.500
IRIS Assigned Award #	Year 2, starting in Oct	Data Services Roll-up	Data Services Task #

3-Segment Structure

Multi-year award
Single program

Award Code	Budget Yr + Month	Budget/Task
XXXXXX	.YXXX	.XXX

2-Segment Structure

Single budget / program

Award Code	Budget/Task
XXXXXX	.XXXX

System Design

The project accounting software ties every financial transaction to